Manage clients, sessions, notes, follow-up, and admin in one place, so you can spend more time coaching and less time piecing tools together.
Run sessions without sending clients to another app, while keeping notes, chat, and client context close at hand.
Review important moments, catch what you missed, and turn conversations into clear summaries and follow-up tasks.
Keep client details, notes, sessions, and follow-up in one secure place that is easy to search when you need a detail fast.
Write client summaries faster, prepare for sessions in less time, and turn next steps into action without jumping to another tool.
Give clients guided activities, reflection tools, and structured homework they can complete between sessions.
See what clients completed, leave feedback, and use their responses to shape the next conversation.
Clients can track goals, complete homework, message you, and join sessions in one simple place, with no app to install.
Keep communication consistent, send reminders quickly, and stay on top of your schedule without switching between tools.
Create invoices, track payments, and handle corrections without needing a separate finance tool.
Give each person the right level of access, match the platform to your brand, and grow into team-based coaching with confidence.
Explore the tools that help you stay organised, deliver a better client experience, and grow with less admin.
Keep each coaching relationship organised in one private place, with everything easy to find when you need it.
Keep contact details and coaching history secure and easy to access.
Protect sensitive information without losing visibility.Each coach only ever sees the contacts assigned to them — other coaches' caseloads are invisible, by design.
So coaches and clients know their work stays confidential.Keep sessions, notes, goals, tasks, files, and messages together.
Stop jumping between tools and tabs.Write the summary, confirm next steps, and send the recap from one place.
Finish admin while the session is still fresh.Search past coaching notes across clients and sessions.
Recall key details in seconds.See emails, calls, and messages in date order.
Pick up every client conversation where it left off.Run branded video sessions from your own client space, without making clients download another app.
Run sessions without sending clients to another platform.
Less friction before every call.Open the right meeting from the session you are already viewing.
Get into sessions faster.Keep goals and key context visible while you coach.
Stay focused without scrambling for information.Send messages during the call if audio drops or links need sharing.
Keep the session moving when tech gets in the way.Capture the session so notes and transcripts are ready afterwards.
Keep a reliable record without extra steps.Clients join from their portal without extra accounts or downloads.
Fewer missed sessions and less tech support.Recorded sessions become easy-to-review transcripts, so you can revisit key moments without relying on memory alone.
Create a transcript after each recorded session.
No manual transcription work.Label coach and client throughout the transcript.
Review conversations quickly and clearly.Turn uploaded recordings into searchable transcripts too.
Use the same support for live sessions and workshop content.Save sessions, transcripts, action items, and key moments automatically.
Stay fully present in the conversation while Voyj keeps the record.AI support built into everyday coaching tasks, so you can save time without switching to another app.
Turn rough notes into a clear client summary in one click.
Spend less time writing up cases.Helps you and your client shape goals that are clear, realistic, and measurable.
Turn goal-setting into a quick, focused conversation.Pull together the key updates before a session so you can walk in prepared.
Start every call with the full picture in mind.Turn a session transcript into a short summary and suggested follow-ups.
Reduce post-session admin while the conversation is still fresh.Save agreed actions as tasks straight away.
Nothing important gets lost after the session.Create guided coaching programmes clients can work through between sessions, without needing a developer.
Create step-by-step exercises and learning journeys without code.
Package your method in a way clients can follow on their own.Use assessments, reflection tools, planning activities, and guided exercises in one programme.
Deliver richer coaching between sessions.Create the client experience and your review view together.
Reuse one programme in multiple ways.Start from proven templates, then tailor them to your practice.
Launch faster without starting from scratch.A branded client space that keeps goals, homework, messages, and meetings in one place.
Show clients their goals, tasks, homework, and next steps the moment they sign in.
Clients immediately see what matters today.Give clients one place for goals, tasks, notes, files, meetings, and messages.
Clients always know where to go next.Let clients track progress and update goals between sessions.
Keep momentum going between calls.Let clients work through programmes, reflections, and homework in their own time.
Support progress between sessions without extra admin.Keep the conversation going between sessions.
Stay present for important moments without chasing email.Add another layer of protection for sensitive client information.
Build trust around confidential career conversations.Keep email communication polished and consistent without changing how you already work.
Connect Gmail, Outlook, or any standard mailbox and send email from Voyj — no new tools to learn, no extra logins.
So coaches send from any connected mailbox without learning different tools.Send emails from the address your clients already know and trust.
Look more professional in every message.Send and receive emails from Voyj while everything stays up to date in your normal inbox too.
Manage client email without changing your habits.Create polished emails once, then reuse them whenever you need them.
Save time while keeping communication consistent.Reach clients on the channel they prefer and keep your availability up to date without extra admin.
Send text messages straight from Voyj — reminders, follow-ups, or quick check-ins — and every message is logged against the contact automatically.
So coaches reach clients on the channel they prefer.Send a polished reminder with the time and join details in one click.
Cut no-shows with less effort.Keep Voyj and your calendar aligned automatically.
Avoid double-bookings and missed changes.Send invites that work smoothly with the calendars clients already use.
Make it easier for clients to show up prepared.Keep follow-up clear for both coaches and clients, with reminders and goals that support real progress.
Keep tasks linked to the right client, session, or message so the context is always clear.
Follow-up stays organised and easy to action.When a client changes coach, open tasks move too.
Keep handoffs smooth and nothing gets missed.Choose how and when reminders go out to you or your clients.
Keep follow-up consistent without relying on memory.Get instant feedback to make goals clearer and more realistic.
Help clients commit to goals they can actually act on.Keep shared resources and client files organised, with uploads and previews that feel quick and easy.
Upload PDFs, images, and videos quickly, with previews where they are helpful.
Coaches and clients can access files without friction.Keep shared resources separate from client-specific files.
Stay organised as your practice grows.Upload a file once, then attach it wherever it is needed and choose whether clients can see it.
Avoid duplicate uploads and messy versioning.Handle invoicing inside Voyj, so getting paid feels simpler and more organised.
Send invoices, track payment status, and keep a clear record.
Get paid without using a separate invoicing tool.Apply the right tax rules based on where you work.
Spend less time worrying about compliance.Fix invoice mistakes without deleting your history.
Keep billing accurate and professional.Record payments and see what is still outstanding.
Make life easier for you and your accountant.Offer secure payments, flexible plans, and extra usage options as your practice grows.
Let clients pay securely without you handling card details.
Reduce admin and payment risk.Apply GST automatically and keep the record you need.
Stay compliant without manual calculations.Add more texts, AI usage, or recording time as your practice grows.
Scale up without changing systems.Give each person the right level of access and make the client experience feel like your practice.
Control who can see clients, manage teams, or handle admin tasks.
Protect confidentiality while keeping the team efficient.Choose which teams get which features.
Match access to how your practice works.Use your own logo, colours, and branding in the client experience.
Create a more professional, trusted experience.Stay on top of what needs attention and find the right client detail fast.
A live bell shows every important update the moment it happens — session reminders, new messages, shared files, action items.
So a coach never misses "your next session is tomorrow".See reminders, messages, tasks, and updates in one organised view.
Stay on top of what needs attention.Type a phrase like "John interview anxiety" and Voyj surfaces the case, the note, the email, and the contact — even if the exact words don't match.
So coaches find what they need in seconds, not minutes.Connect the tools you already use and make follow-up happen automatically.
Send website and form enquiries straight into Voyj so follow-up starts immediately.
Respond faster without manual data entry.Set up an automatic reply for any inbox — "we received your message", "out of office", or anything else you need.
So clients always get a timely first response, even when coaches are offline.Send your first follow-up emails automatically after someone gets in touch.
Keep momentum with new leads even when you are busy.Create separate spaces for team conversations and client community, with moderation that keeps them safe.
Run private team discussions and client communities in one place.
Support peers and clients without mixing audiences.Tag a colleague with @name in a forum post and they get a notification — straight away, in Voyj and by email.
So tagging a specialist coach in a thread pings them in real time.Manage posts clearly and explain moderation decisions when needed.
Create a safer space for group discussion.Start simple, then upgrade when you need more support, capacity, and automation.
* All paid plans are priced in Australian dollars (AUD) and include GST.
Start free or talk to us about the best fit for your practice. No credit card required.